Privacy Notice

This privacy notice is regularly reviewed and will be updated when necessary. Any changes will be effective from the publication date.

1. Communications and updates

This section is designed to help you understand what we do with information about people, referred to as "personal data".

We take your privacy very seriously. Please read this privacy notice carefully as it contains important information on who we are and how and why we collect, store, use and share personal data in connection with your use of our websites and when we deliver services to our clients. It also explains your rights in relation to your personal data and how to contact us or a relevant regulator in the event you have a complaint.

Tec Octopus (a company registered in England and Wales) is the controller of your personal data. We specialise in connecting IT professionals and business leaders to content and events provided by vendors whose products and services help businesses work better. We're led by our customer-first principles and a code of ethics.

This Privacy Notice applies to personal data collected by Tec Octopus (collectively referred to in this Privacy Notice as "we", "us" or "our") on websites (including mobile sites and apps) which link to this Privacy Notice, via registration forms, surveys, competition entries, at events (including awards), if you contact us (online, by post, telephone or social media), and where we collect and process personal information about you in order to provide services to you and our clients.

Our registered office address is in London, United Kingdom.

If you have any questions or concerns about the information on this page, or about what we do with personal data, or otherwise wish to contact us, please:

• Fill our contact form
• Call us on the phone number provided on our contact page
• Email us at privacy@tec-octopus.com, or write to us at our registered office address for the attention of the Privacy Team.

Given the nature of our website and our services, we do not expect to collect the personal data of anyone under 18 years old. If you are aware that any personal data of anyone under 18 years old has been shared with us please let us know so that we can delete that data.

2. The data we collect and how we respect your preferences

As a business we aim only to collect and process personal data as it relates to an individual's professional role. Collection of personal data outside of this scope is purely accidental, for example, if we hold a gmail.com or hotmail.com email address, a cell/mobile number or any other contact details, then we believe these to be used for business purposes.

If we contact you on a phone or email address that you do not regard as business related, please contact us or use our preference options to request removal.

Please note, while we will try our best to unsubscribe you from communications, if you have multiple email aliases or phone numbers and we do not hold a link between these details, you may need to submit multiple requests for each contact point.

Changes to preferences are normally reflected immediately, but may take up to 48 hours to take full effect.

14. How to complain

Please contact us if you have any queries or concerns about our use of your information (see above contact information). We hope we will be able to resolve any issues you may have.

If your personal data is subject to UK or EU data protection laws, then you have the right to lodge a complaint about our handling of your personal data with your local supervisory authority, although we do ask that you raise any concerns with us first as we can probably address them much more efficiently.

In the United Kingdom, the Information Commissioner's Office is your local supervisory authority. The UK's Information Commissioner may be contacted at https://ico.org.uk/make-a-complaint or by telephone: 0303 123 1113. You can find a list of the supervisory authorities for EU member states here.

15. Cookies

A cookie is a small piece of information sent by a web server to a web browser, which enables the server to collect information from the browser.

Find out more about cookies on http://www.allaboutcookies.org/.

We use cookies to identify you when you visit this website and to keep track of your browsing patterns and build up a demographic profile.

Our use of cookies also allows registered users to be presented with a personalised version of the site, carry out transactions and have access to information about their account.

16. Third Party websites and cookies and security

Our website may contain links to other websites that are outside our control and are not covered by this Privacy Notice.

We have appropriate security measures to prevent personal data from being accidentally lost, or used or accessed unlawfully. We limit access to your personal data to those who have a genuine business need to access it. When we share data with our third-party clients, data is sent in an encrypted format.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

17. Changes to the Privacy Notice

This privacy notice is regularly reviewed and will be updated when necessary.

Any changes will be effective from the publication date.

This notice was last updated April 8, 2025.